ARTICLE I – NAME
The name of this organization is the Tucson Illini Club.
ARTICLE II – PURPOSE
The purpose of the Club will be to encourage and support the educational purposes of the University of Illinois, to cultivate friendship and fellowship among the members of the Club, and to express loyalty to, and promote the welfare of, the University of Illinois. The Club is a chapter of the University of Illinois Alumni Association and will be a local social organization, and will have at least one meeting or event each year.
ARTICLE III – MEMBERSHIP
All graduates and friends of the University of Illinois are eligible for membership in this club.
ARTICLE IV – OFFICERS
The officers of this club will consist of a President, Vice President, Secretary, and Treasurer all of whom must hold membership in the University of Illinois Alumni Association.
ARTICLE V – DUTIES OF OFFICERS
Section 1. President. The President will perform duties that generally pertain to the office of President, including any duties specified herein. The President will preside at all meetings of the Club and will be Chairperson of the Board of Directors and an ex-officio member of every committee.
Section 2. Vice-President. In the absence or disability of the President, or at the request of the President, the Vice-President will perform the duties of the President. If the office of the President becomes vacant, the Vice-President will act as President until the Board of Directors elect a new President.
Section 3. Secretary. The Secretary will maintain minutes of all Club and Board of Directors meetings.
Section 4. Treasurer. The Treasurer will supervise all receipts and expenditures and financial arrangements for all meetings, programs, and events.
ARTICLE VI – BOARD OF DIRECTORS
Section 1. The Board of Directors will consist of the officers, the immediate past President, and as many other members as are elected at the annual meeting. Board members shall be elected at the annual meeting for a term of one year. In addition, all committee chairpersons shall be members of the Board of Directors.
Section 2. The Board of Directors will have full power to fill all vacancies.
Section 3. The Board of Directors will have the power to establish annual dues to be collected from members. The Board of Directors is responsible for Club income, expenses, and financial obligations.
Section 4. The Board of Directors will meet at least once a year. Such meetings are to be held at such time and place as will be determined by the President, with the approval of the Board of Directors. A meeting of the Board of Directors may be called either by the President or by three (3) members of the Board upon written request to the President.
ARTICLE VII – COMMITTEES
Section 1. The President, with the approval of the Board of Directors, will appoint such committees as may be necessary to carry out the aims and objectives of the Club and to properly administer its affairs.
Section 2. The President, with the approval of the Board of Directors, will appoint an Audit Committee to annually review the Club’s statement of assets and liabilities, statements of operations and cash flow, and related records. Subject to review by the Board of Directors, the Committee shall establish policies for the conduct of such reviews and will determine their extent and frequency. A review shall be performed at least every two years. The Committee shall consist of at least two Club members and may not include the President, the Treasurer, or any of their family members.
ARTICLE VIII – FISCAL YEAR
The membership year and fiscal year will coincide, beginning on January 1 and ending on December 31 of each year.
ARTICLE IX – ELECTIONS
Section 1. The officers and respective directors will be elected each year at the annual meeting and will hold office until their successors have been elected. Terms of office will be one year.
Section 2. Vacancies will be filled by the Board of Directors as needed.
ARTICLE X – ADOPTION
The Bylaws will be officially adopted by the Board of Directors upon its approval by a majority vote of the members attending the meeting at which the Bylaws are considered and voted upon.
ARTICLE XI – BYLAW CHANGES
The Board of Directors may make changes in the Bylaws. These changes will become effective when approved by a majority vote of directors at the meeting at which the changes are considered and voted upon, provided that such amended Bylaws will not be inconsistent with or contradictory to the spirit and intent of the Bylaws of the University of Illinois Alumni Association.
Following are some working procedures that have been established through the years.
1) Membership in the club is open to all former students, graduates and friends of the University of Illinois
2) Members can come from any of the three campuses (Champaign/Urbana, Chicago, and Springfield)
3) Individuals or families may join. When both spouses qualify for membership, they do not each have to join individually - they can join as a family.
4) The treasury should maintain a minimum balance of $500 in case of emergency.
5) A member that pays dues in the last three months of a fiscal year will have those dues credited towards the next fiscal year.
THE AUDIT COMMITTEE
The Audit Committee Of The Board Of Directors
This guidance identifies the purpose, composition and responsibilities of the Audit Committee (“Committee”) of the Board of Directors (“Board”) of the Tucson Illini Club.
The Committee has been established to review the financial statements and records prepared by the Club’s Treasurer. Specifically, the Committee will assist the Board in its oversight responsibilities regarding (1) the integrity of the Club’s financial statements, (2) the Club’s compliance with legal and regulatory requirements, and (3) the performance of the Club’s internal informal audits.
The Committee shall be composed of at least two members (including a Chairperson), all of who shall be “at-large directors” of the Club. The President, Treasurer and members of their families cannot serve on the Committee. The members of the Committee and the Chairperson shall be selected annually by the President and serve at the pleasure of the Board. The Board may designate one or more at-large directors as alternate members of the Committee, who may replace any absent member at any meetings of the Committee. Members of the Committee should have some familiarity with basic finance and accounting. At least one member of the Committee should, if possible, have accounting or related financial management expertise. The Chairperson shall maintain regular communication with the Club President.